PaulSpeaks Rosterer
Staff scheduling and shift management with intelligent auto-fill
Multi-Site Management
NEWManage multiple facilities from one platform. Perfect for care home groups, NHS trusts, or staffing agencies.
Each facility sees only their staff, shifts, and data
Each site has their own manager with full control
Parent company can view all sites from one dashboard
Resell to your clients with your own branding
Perfect For:
6 care homes, each managed separately
Multiple hospitals under one trust
Supply staff to many client sites
Each location runs independently
Tailored Solutions for Healthcare
Every hospital and care home is different. We create custom packages based on your staff size, number of sites, and specific requirements.
Manage shift coverage across nursing staff, carers, kitchen, and housekeeping teams.
Multi-department scheduling with instant replacement finding when staff call in sick.
Flexible monthly terms. Your data stays yours. Cancel anytime.
- Shift scheduling & calendar
- Auto-Fill System (intelligent replacement)
- SMS cascade notifications
- Sick call management
- Staff self-service portal
- Multi-site management
- API integration with your HR systems
- Dedicated account manager
Flexible Scaling: Your staff count can change month to month. Add seasonal workers, remove leavers - we adjust your bill automatically. No penalty for scaling down.
Demo Functions
Quick access to all system features for testing and demonstration
Auto-Fill System
NEW: Intelligent replacement finding
- Sick Call - Staff reports sick → Auto-replace
- No-Show Detection - Auto-detect missing staff
- SMS Cascade - Notify eligible staff
- Auto-Selection - Pick best candidate
- Shift Reminders - Confirm attendance
API Endpoints
Auto-Fill
POST /api/autofill/sick-callPOST /api/autofill/no-show/detectPOST /api/autofill/no-show/checkPOST /api/autofill/cascadePOST /api/autofill/availablePOST /api/autofill/select-winnerSMS
POST /api/sms/inboundReminders
POST /api/reminders/sendPOST /api/reminders/acknowledgePOST /api/reminders/check-escalationAuto-Fill Workflows
Call In Sick
- Staff marks shift as sick
- System unassigns shift
- Creates URGENT replacement vacancy
- SMS sent to all matching staff
- Staff reply "AVAILABLE" or tap link
- System auto-selects best match
- Winner assigned, others notified
No-Show Detection
- Cron checks shifts starting in 15 mins
- No GPS/check-in detected
- System sends "Are you coming?" SMS
- Wait 5 mins for response
- No response → Create replacement
- Immediate cascade to all staff
Shift Reminders
- 24hr, 4hr, 1hr reminders sent
- Staff must reply "OK" to confirm
- No acknowledgment in 60 mins
- Escalate to admin
- Admin can start backup search
Auto-Selection Scoring
- 30% Distance (closer = higher)
- 25% Hours fairness (fewer hours = higher)
- 25% Skills match
- 20% Response time (faster = higher)
Plus eligibility checks: max 48hr/week, max 50km distance
Book a Free Demo
See how Rosterer can save you hours every week. 15 minutes is all it takes.